Please read the following information carefully. This privacy notice contains information about the information collected, stored and otherwise processed about you and the reasons for the processing. It also tells you who Chambers shares this information with, the security mechanisms Chambers has put in place to protect your information and how to contact Chambers in the event you need further information.
Ten Old Square (“Chambers”) collects, uses and is responsible for personal information about you. When Chambers does this it is the ‘controller’ of this information for the purposes of the GDPR and the Data Protection Act 2018.
If you need to contact Chambers about your information or the processing carried out you can use the contact details at the end of this document.
Chambers collects some or all of the following personal information that you provide:
a. personal details
b. family details
c. lifestyle and social circumstances
d. goods and services
e. financial details
f. education, training and employment details
g. physical or mental health details
h. racial or ethnic origin
i. political opinions
j. religious, philosophical or other beliefs
k. trade union membership
l. sex life or sexual orientation
m. genetic information
n. biometric information for the purpose of uniquely identifying a natural person
o. criminal proceedings, outcomes and sentences, or related security measures
p. other personal information relevant to instructions to provide legal services, including information specific to the instructions in question.
The same categories of information may also be obtained from third parties, such as members of Chambers, experts, members of the public, your family and friends, witnesses, courts and other tribunals, suppliers of goods and services, investigators, government departments, regulators, public records and registers.
Chambers may use your personal information for the following purposes:
i. to promote and market the services of the Barristers
ii. to train barristers
iii. to recruit staff and pupils
iv. to assess applications for tenancy, pupillage, mini-pupillage and work-shadowing opportunities
v. to fulfil equality and diversity and other regulatory requirements,
vi. to procure goods and services,
vii. to manage matters relating to employment, including payroll and pensions
viii. to respond to requests for references
ix. to respond to potential complaints or make complaints
x. to carry out anti-money laundering and terrorist financing checks
xi. as otherwise required or permitted by law.
In relation to personal information collected for marketing purposes, the personal information consists of
This will be processed so that you can be provided with information about Chambers and the Barristers and to invite you to events.
You may contact Chambers using the contact details at the end of this document if you no longer wish to receive such invitations or information.
If you apply to Chambers for a position or are seeking a reference or are a member of staff your personal information has to be provided to Chambers, so that your application/reference can be properly assessed/your employment records, pay and pensions can be administered and to enable Chambers to comply with its regulatory obligations, and to keep accounting records.
If you are offering or providing Chambers with goods or services your information may be processed in relation to such offers or contracts.
Chambers relies on the following as the lawful bases to collect and use your personal information:
It may be necessary to share your information with the following:
Chambers may be required to provide your information to regulators, such as the Bar Standards Board, the Financial Conduct Authority or the Information Commissioner’s Office. In the case of the Information Commissioner’s Office, there is a risk that your information may lawfully be disclosed by them for the purpose of any other civil or criminal proceedings, without Chambers’ consent or your consent, which includes privileged information.
Chambers may also be required to disclose your information to the police or intelligence services, where required or permitted by law.
The personal information Chambers obtains may include information obtained from:
This privacy notice is of general application and as such it is not possible to state whether it will be necessary to transfer your information out of the EEA in any particular case or for a reference. However, if you reside outside the EEA or your case or the role for which you require a reference involves persons or organisations or courts and tribunals outside the EEA then it may be necessary to transfer some of your information to that country outside of the EEA for that purpose. If you are in a country outside the EEA or if the instructions you provide come from outside the EEA then it is inevitable that information will be transferred to those countries. If this applies to you and you wish additional precautions to be taken in respect of your information please indicate this when providing initial instructions.
Some countries and organisations outside the EEA have been assessed by the European Commission and their information protection laws and procedures found to show adequate protection. The list can be found here. Most do not. If your information has to be transferred outside the EEA, then it may not have the same protections and you may not have the same rights as you would within the EEA.
Chambers has elected to store its cloud stored data on Dropbox infrastructure located in the EU.
Chambers may provide a link on its website to a judgment or other decision of a Court or Tribunal containing your information that has already been published elsewhere on the world wide web.
Chambers will not transfer personal information outside the EEA except as necessary for the conduct of any legal proceedings.
If you would like any further information please use the contact details at the end of this document.
Chambers will normally store all your information:
As explained above, Chambers is relying on your explicit consent to process your information in categories (g) to (o) above. You provided this consent when you applied to become a member of staff, tenant, pupil or mini-pupil /you asked Chambers to provide a reference.
You have the right to withdraw this consent at any time, but this will not affect the lawfulness of any processing activity carried out prior to you withdrawing your consent. However, where Chambers also relies on other bases for processing your information, you may not be able to prevent processing of your information.
If there is an issue with the processing of your information, please contact Chambers using the contact details below.
Under the GDPR, you have a number of rights that you can exercise in certain circumstances. These are free of charge. In summary, you may have the right to:
If you want more information about your rights under the GDPR please see the Guidance from the Information Commissioners Office on Individual’s rights under the GDPR.
If you want to exercise any of these rights, please:
Chambers will respond to you within one month from when it receives your request.
If you wish to unsubscribe from any marketing emails that you have signed up for, you can do so by contacting Chambers by using the details below. It may take up to 7 days for this to become effective.
The GDPR also gives you the right to lodge a complaint with the Information Commissioners’ Office if you are in the UK, or with the supervisory authority of the Member State where you work, normally live or where the alleged infringement of information protection laws occurred. The Information Commissioner’s Office can be contacted at http://ico.org.uk/concerns.
Chambers does not intend to process your personal information except for the reasons stated within this privacy notice. If this changes, this privacy notice will be amended and placed on the Chambers’ website.
This privacy notice was published on 16th May 2018.
Chambers continually reviews its privacy practices and may change this policy from time to time. When it does an amended privacy notice will be published here.
If you have any questions about this privacy notice or the information Chambers holds about you, please contact Chambers using the contact details below.
The best way to contact Chambers is to write to our Senior Clerk, Keith Plowman, or contact him by email at firstname.lastname@example.org.
Please click here to download a copy of this Privacy Notice.